GENERAL INFORMATION

Governance and Policies

 

Library Policies

 

POLICY ON CONFIDENTIALITY OF LIBRARY RECORDS WITH PROCEDURES

 

A. State Law

 

The Board of Trustees of the Ipswich Public Library recognizes that Massachusetts law mandates that certain records and information are confidential.

 

The Board has directed the Library Director to periodically advise members of the staff of the content and purpose of Massachusetts General Laws, Chapter 78, Section 7, which reads in part:

 

“That part of the records of a public library which reveals the identity and intellectual pursuits of a person using such library shall not be a public record…”

 

Members of the staff shall be instructed to immediately refer any inquiry regarding the intellectual pursuits, borrowings, use of electronic resources, or materials usage of patrons to the library privacy contact, who shall explain to the party making the inquiry the library’s confidentiality policy and the Commonwealth of Massachusetts confidentiality law. Staff shall not disclose patron information.

 

Formal requests for circulation, registration, or usage records should be referred to the Executive Director of the Merrimack Valley Library Consortium (See MVLC Privacy Policy).

                                                                                                       

The library privacy contact is the Library Director, or the Library Assistant Director in the absence of the Library Director. All requests for confidential patron information, search warrants or subpoenas must be referred to the library’s designated privacy contact.


B. Federal Law

 

Whereas a subpoena or a search warrant under the USA Patriot Act (P.L.107-56) suspends state statutes, formal requests for circulation, registration, or usage records should be referred to the Executive Director of the Merrimack Valley Library Consortium, (see MVLC Privacy Policy).

 

1.         Any staff member approached by a federal officer with a search warrant shall immediately contact the library privacy contact.

 

2.         The library privacy contact shall refer the officer to the Executive Director of the Merrimack Valley Library Consortium.

 

Attached: Retention Policies for Ipswich Public Library Records MVLC Privacy Policy

 

Approved by the Trustees of the Ipswich Public Library on September 17, 2012

 

 

HOLIDAY CLOSINGS

  • NOVEMBER 11 and 12
    Closed in observance of Veterans Day.

 

 

 







 

 

 

 

 

 




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Ipswich, MA  01938

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